Policies on Donations, Purchases and Loans to the Permanent Collection
If you have any additional questions or would like more information regarding any of the topics discussed below, please contact the Collections Manager at (518) 584-0400 ext. 117 or firstname.lastname@example.org.
The National Museum of Racing expands its collections primarily through the donation of objects. Donated materials must meet the following criteria in order to be accepted:
- The objects must relate to the sport of Thoroughbred racing, either flat track or steeplechase. No harness racing materials can be accepted.
- The Museum must be able to provide for the storage, protection and preservation of the objects using professionally accepted standards that ensure their availability for the Museum's purposes.
- Duplicate objects will only be accepted if the condition of the object already in the collection has deteriorated to such a degree that exhibition of the object cannot occur.
Given space restrictions, not every donation can be accepted by the National Museum of Racing. All donations must be approved by the Collections Committee in order to be accepted into the Permanent Collection.
Donors to the Museum Collection are required to sign a Deed of Gift that conveys the transfer of ownership rights to the Museum, including decisions on exhibition, conservation, reproduction rights (excluding copyrighted items), and dispersal.
Yes, the National Museum of Racing also accepts donations to our John A. Morris Research Library. Donations of this kind are primarily used for research purposes, although some books or archival materials may be exhibited occasionally.
Donors must sign a Library Donation Form to formalize the donation of reference materials (similar to the Deed of Gift mentioned above). Please contact the Collections Manager at (518) 584-0400 ext. 117 if you have any reference materials you wish to donate to the Museum.
No, the Front Desk staff cannot accept any items to be considered for acquisition.
If you have an item that you would be interested in donating to the Museum Collection, please call (518) 584-0400 ext. 117 to discuss this potential donation and set up an appointment.
Many institutions and individuals have generously loaned objects to the Museum. However, with rare exceptions, the Museum does not accept loaned objects for reasons other than immediate exhibition purposes. Please contact the Curator at (518) 584-0400 ext.113 or email@example.com if you are interested in loaning an object to the Museum.
The National Museum of Racing and Hall of Fame relies mostly on donated materials and rarely purchases items for the collection. However, you are welcome to submit an inquiry to the Museum about the potential purchase of an object that would complement our mission of preserving and exhibiting the entire spectrum of Thoroughbred racing in America.
The inquiry should be sent in letter format to the attention of the Curator, and must include an image of the object, the asking price, a detailed description including condition, and provenance information. All purchases must be approved by our Collections Committee, and a response to your offer will be sent to you as soon as a decision has been made.
To find out more information concerning your object, particularly evaluation of condition, authenticity, and value, you will need to contact a professional appraiser who specializes in sporting art and memorabilia. Museum personnel cannot ethically or legally provide appraisal information for objects that could be donated to or purchased by the Museum.
The Museum has a listing of appraiser organizations on file that specialize in Thoroughbred racing memorabilia that is available upon request. You can also search for an appraiser near you using the following resources: